Administrative Analyst - Administration - F/T - Days - 4154 at Careers | UC Irvine Health
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Job Description & Salary Range
UC Title: Administrative Analyst
Position Number: 10005658
Reports to: Director
Working Title: Administrative Analyst
Cost Center: Administration (8613)
Bargaining Unit: None
Job Code: 7243
Date Created: 02/07/2013
Shift: Day Shift
The Administrative Analyst provides administrative and technical support to the Executive Director of Ancillary Services. The incumbent independently manages assigned projects through to completion; establishes, maintains and tracks priority action items for the Executive Director and team; acts on accurately prioritized items identified; prepares draft and final written communications from the Executive Director; administratively supports several committees by preparing and distributing agendas, taking notes, and tracking action items; manages calendars; and provides additional support as needed.
Rate Minimum $20.74 Midpoint $27.13 Maximum $33.52
Essential Job Functions:
The identification of essential functions below is not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.
ADMIN_ Accurately prepares, copies and distributes correspondence and documents. Coordinates activities associated with meeting management such as room reservations, catering requests, travel arrangements, media equipment needs, agenda development, preparation of minutes, and follow-up. Manages complex calendars of others and schedules, accepts, and declines meetings/appointments and events on their behalf. Provides effective departmental telephone coverage, taking accurate message and providing information to callers as appropriate. Maintains an appropriate filing system for correspondence, documents, etc. Serves as department timekeeper.
ADM_ Provides effective, high level administrative support to the department. Provides effective committee meeting and project support including identifying and tracking action items and providing support to department leaders on outstanding action items and updates. Proactively provides support and assistance to colleagues within the office, visitors and external departments to accomplish administrative tasks of the department and the medical center as appropriate
ANALYSIS: Reviews and monitors various organization reports and key metrics and designs new reports as needed; performs qualitative analyses; synthesizes and consolidates key operational and financial data from multiple sources into high level reports for senior leadership; writes executive summaries to include identifying trends and areas of opportunity for improvement or in need of corrective measures; follows up with stakeholders regarding key measures and performance indicators.
ANLYS: Provides analytical support by collecting, synthesizing, reporting and editing information needed to make operational decisions and demonstrate program compliance. Researches and compiles data and materials, using independent judgment to determine required action and/or responses. Develops internal and external contacts as necessary to obtain and validate data. Makes recommendations for improving existing processes based on analysis and implements approved process changes. Effectively maintains information in formats that facilitate reporting needs and decision making. Ensures all deadlines for reporting are met
Excellent problem solving skills
Ability to establish and maintain effective working relationships across the organization
Ability to act independently to solve problems and develop recommendations
Excellent written and verbal communication skills in English
Skill to analyze, organize and independently prioritize work assignments
Must possess the skill, knowledge, and ability essential to the successful performance of assigned duties
Ability to maintain a work pace appropriate to the workload
Demonstrated ability to manage multiple tasks
Excellent written, verbal and interpersonal communication skills
Ability to act independently to solve problems and develop recommendations for approval
Demonstrated advanced knowledge and ability to produce reports from MS Office products including Word, Excel, Access and Powerpoint
Knowledge of UCI policies and procedures
Experience in healthcare business development and/or marketing